[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I have been thinking a great deal recently about balancing my career objectives with my family life, and after much deliberation, I have decided not to [TYPE OF WORK, ex. teach] for the year.

I have truly enjoyed my experience in teaching at the faculty, along with the friends I have made, and I would like to reapply for a position in the near future.

In the meantime, if you need a substitute teacher on short notice, please feel free to call me at any time.

You and the rest of the faculty have been very kind to me since I started teaching there and you helped make my experience there a positive one.

I hope to stay in touch with you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

Your [QUALIFYING ATTRIBUTE(S), ex. background in the field of finance] [has / have] prompted us to invite you to attend [MEETING, ex. our monthly financial professionals’ meeting].

Allow me to introduce myself. My name is [NAME, ex. Jill Jones] and I am the [POSITION, ex. president] of [CLUB/ASSOCIATION, ex. The Association of Financial Professionals]. [MENTION BACKGROUND OF CLUB/ASSOCIATION AND WHAT IT OFFERS, ex. For the past twelve years, our association has provided a forum for professionals in the field of finance to get together and discuss their opinions, suggestions and beliefs. We offer many benefits, such as our exclusive newsletter, The Art of Finance.]

[MENTION MEETING SCHEDULE, ex. I have taken the liberty of enclosing a brochure and meeting schedule. Feel free to attend any engagement which best suits your schedule] I’m certain you will be pleased with the benefits our [club / association] offers.

Feel free to call me at XXX-XXXX if you have any questions I can answer. Thank you for your time.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

It has been a pleasure to do business with you during the past [DURATION, ex. six months]. We find your firm to provide fine services.

[STATE REASON(S), ex. As you may know, our firm has undergone several fundamental changes administratively, and in the way we do business. We now have a dedicated public relations staff which will handle all press releases and inquiries not of a sales nature.] We regret, therefore, that we no longer require your services.

Please accept my thanks for the services you have rendered to us in the past. We certainly wish you the best in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

Congratulations Counsel! I knew you could do it.

I had every faith in your advocacy skills and I knew our client was in excellent hands with you as its representative.

This case will certainly strengthen your profile in the legal community and our firm, and will no doubt lead to more business from satisfied clients. Well done.

Best regards,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

To Whom It May Concern:

This letter is to confirm [NAME, ex. Mr. James Johnson]’s employment with [FIRM NAME, ex. PowerAccount Limited].

As [YOUR POSITION, ex. Vice President] of [FIRM NAME, ex. PowerAccount Limited], I have known [NAME, ex. James] for [DURATION, ex. the past four years], during which time [he/she] was our [POSITION, ex. northern division sales manager]. [STATE EX-EMPLOYEE’S RESPONSIBILITIES, ex. His responsibilities involved setting and meeting sales goals, developing sales and marketing strategies as well as managing a staff of over 50 personnel.]

[RESTRICT ADDITIONAL COMMENTS TO FACTS REGARDING EX-EMPLOYEE’S EMPLOYMENT HISTORY, ex. James was hired as our sales manager largely because of his experience in the computer industry. Due to increased competition in the market for accounting software, however, James’ position was eliminated.]

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

Thank you for your call [DATE, ex. today]. I want to assure you that your satisfaction is my prime concern. Accordingly, please accept my apologies for our delayed shipment. As I mentioned to you, [STATE REASON, ex. the unexpected large volume of orders this season has resulted in several back orders.] However, I expect your order to be delivered on [DATE, ex. June 20].

Again, I apologize for the inconvenience this must have caused you. {OFFER INCENTIVE, ex. As I value your business greatly, please allow me to offer you a 5% discount on your next order.} Feel free to call me at XXX-XXXX if you have any concerns you wish me to address.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We have just received your payment for [SERVICE, our 1997 tax return services].

I would like you to know that I appreciate your history of prompt payment. It is customers like you who enable us, in turn, to offer you competitive prices. {MENTION WHETHER YOU WILL OFFER BONUS, ex. In appreciation, we would like to offer you a 2% discount for all invoices paid within 15 days of the invoice date.} We are pleased to have your business!

Sincerely,

[YOUR NAME, ex. Jill Jones]

To: [IDENTIFY PERSON/GROUP, ex. John Smith, Joel Johnson & Bill Williams]

From: [YOUR NAME]

Date: [DATE, ex. July 5, 1998]

Subject: [MEETING, ex. Meeting on July 13, 2:00 PM]

I would like to schedule a meeting [DATE AND TIME, ex. on Wednesday, July 13, at 2:00 PM] to discuss [SUBJECT, ex. our business plan for the coming quarter]. Let’s meet at [LOCATION, ex. The Tavern Country Club], [EITHER GIVE DIRECTIONS, OR INCLUDE A MAP, ex. which is located on the north-west corner of First and Second streets].

Our agenda will be as follows:

[LIST AGENDA, ex.
Determine which new markets we wish to enter
Allocate budgets
Evaluate quarter one results]

I look forward to seeing you on [DATE, ex. Wednesday]. Please contact me if you are unable to attend.

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We have asked you on prior occasions to remove our fax number from your marketing system. This is our final request. You are wasting our time and resources.

If we receive any further faxes from you, we will take this matter up with our attorneys.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We refer to the Manufacturing Agreement between [NAME OF FIRST PARTY TO AGREEMENT] and [NAME OF SECOND PARTY TO AGREEMENT] dated [DATE OF AGREEMENT, ex. January 5, 1996].

As you are aware, we have been experiencing numerous problems with the [NATURE OF PRODUCT, ex. polymer resins] you have been supplying. The details of these problems have been communicated to you in our previous correspondence.

Please accept this letter as our formal notice to you that unless you take immediate steps to replace the defective product and ensure adequate quality in the future, we will have no alternative but to terminate the Agreement without further notice.

We regret having to take these measures, however our previous requests do not appear to have been met.

Sincerely,

[YOUR NAME, ex. Jill Jones]